Why Do You Need to Migrate your Email from Exchange to Office 365?

Last updated on March 17, 2023

If your business is still using a free email service, or an email service based On-Prem, it’s time to seriously consider shifting your operations to the cloud.

If you’re using a free email service like Gmail, you’re likely running into the issues and complications that arise with using a personal email service in a business context. This can mean not being taken seriously by customers or partners, to lacking real and identifiable addresses.

If you have a customized email service that’s running on-Prem, you’re also heading into a range of limitations. As a captain of your email server, you are fully responsible for the maintenance, upkeep, and necessary updates and improvements to your server. On top of these costs, you even have the cost of security for emails and data. As threats to data security grow more complex and expansive, the cost of safeguarding your server will only grow. Luckily, there is a solution i.e Exchange Online Migration. Moving your emails to Office 365 brings concrete, tangible benefits in security, functionality, and cost.

1. Functionality

One of the most noticeable benefits will be enhanced functionality. Exchange Online provides fast, intuitive, and suitable email controls. Exchange Online has elegant look-ups that let you quickly find and place emails within your system.

 Along with intuitive searches, Exchange Online has a powerful spam filter. The other side of Microsoft Exchange Online’s functionality is its availability and accessibility. Exchange Online is available across platforms like tablets and mobile, as well as being connected to Microsoft’s cloud service. Essentially, wherever you have internet, you’ll be able to access your emails on Virtual Cloud Desktop. If you’re stressed about up-time on behalf of Microsoft, you can rest easy. Microsoft’s Exchange Online consistently has up-time rates above 99.99%.

2. Security

Perhaps the most important advantage that Exchange will bring to your business is its incredible security. Exchange Online’s robust data security ensures that your emails are safer within Microsoft’s protected cloud than in your server. Any attempts to secure your data to Microsoft’s level are futile. As Microsoft regularly spends billions to constantly innovate and improve its security.

Exchange is too compliant with all major compliance standards such as HIPAA, FISMA, and ISO 27001. Exchange Online makes sense for your company, regardless of industry.

3. Cost

Finally, Exchange Online Migration can save your business on costs as well. Email servers are enormous infrastructure projects requiring regular maintenance and renovations. There is server maintenance and replacement, along with simple utility bills in keeping your servers up and running.

Migrating to Exchange Online ends all that. Instead, for the price of the subscription, all of your server problems are resolved for you. Instead, all of the expenses of hosting the server, along with securing it, are covered by Microsoft Exchange Online. Overhead costs are decreased dramatically, and when you factor in Exchange Online’s robust protection, data loss, and disaster recovery services, the savings in cost are incredible.

Conclusion

Office 365 is a flexible and scalable enterprise solution that offers a user-friendly interface and a vast range of business features. The Microsoft specialists at Apps4Rent can implement Exchange Online into your business, train your users, and manage the environment for maximum protection and optimal performance. Apps4Rent even has expertise in providing excellent Cloud PC Services and support to their clients, which makes them ideal partners to designate for the service.